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Concord high School Band Boosters
General Membership Meeting
Aug 28, 2006
Present: Lynn Allen, Cordelia Andrews, Greg Andrews, Linda Aube, Pam Bilger, Kim Bost, Heather Chipley, Amy Coltrane, Diane Culp, George Culp, Carl Davenport, Julia Erdie, Austin Greene, Ann Gluf, Karen Griggs, Ruth Hoffman, Michelle Hudson, Terrie Johnson, Will Johnson, Karen Kaser-Odor, Rick Odor, Tim Lambert, Mike Poole, Mike Propst, Nancee Propst, Gloria Rucker, Janet Troutman, Keith Troutman, Kay Wall
WELCOME & CALL TO ORDER: Karen Griggs called the meeting to order at 7pm. Do you ever feel like you don’t know what’s going on? Check out the web site, calendar on home page. Can even print it! Mr. Greene was asked to add his weekend schedule to this calendar. Would also like to see more definite times on the competitions.
Old Business:
Presentation of minutes from July 31, 2006. Minutes approved.
Band Camp Food Report. Karen KO has Thank You notes ready to go out to those who contributed food. Would like for them to be hand delivered. Received more $$ than was needed for band camp food...will use for food/water later.
New Business:
Treasurer’s Report. Janet Troutman went over the report.
Ways & Means.
Zap-a-Snack - Karen Kaser-Odor
Car Raffle - Mike Poole will have a cookout for the section that sells the most raffle tickets.Mike will be available the first Monday of each month to collect money from tickets sold. Needs volunteers to sell at football games. Tickets or money due back to Mike on Dec 4th. Drawing will possibly be Dec 14th (same day as concert).
Drink Sale - George Culp & Heather Chipley - order forms and money due 9/7, drinks will be back on 9/16.
NAPA in Mt. Pleasant will give a percentage back to the band.
Oct 23 - Nov 6 - cookie dough
Looking at doing Poinsettias and Moravian cookies also.
Karen Griggs - Silent Auction - please ask around for goods or services to be donated.
Fruit??
Curves?? $10 for 10 visits, 100% back to the band.
Committee Reports:
Chaperones-Gloria Rucker and Kim Bost
Kim - only 2 chaperones needed per bus (2 buses will be used this year)
Membership and Publicity-Karen Kaser-Odor - 87 members of the band
Transportation-Amy Coltrane
Amy-All went well Friday night
Uniforms-Mike Poole
Other New Business: Trip - must be somewhere we can go in buses. Should be educational and fun at the same time. If students miss one day of school, they must perform. (Possibilities: VA Beach, Atlanta, Williamsburg) Be thinking about where and what date would be best. Fair Share must be paid first. Need to communicate ASAP.
Director’s Notes: Mr. Greene thanked all who helped with band camp, and those who contributed money.
Rehearsal will be on Tues. (instead of Monday due to Labor Day weekend). We want to be ready for Enka on 9/23/06. Students are progressing nicely.
Drawing: Kay Wall-plane ride, Jeremy Gross-$25 off fair share.
Adjourn: Meeting adjourned
Terrie Johnson
Chaperone chair
| This page was last updated; June 30, 2006 04:50 PM | | General Meeting Minutes (pending approval) Concord high School Band Boosters General Membership Meeting July 31, 2006 CALL TO ORDER: Karen Griggs called the meeting to order at 7:05 PM | WELCOME: Karen Griggs introduced herself and then introduced the booster board members who were present. DIRECTOR’S REPORT: Mr. Austin Greene introduced himself and previewed the music for this year’s show which consists of parts of requiems included in the handout. He emphasized his expectations of the students especially in the attendance policy also included in the handout. His goals are long term and he wants to make a giant step up towards a high standard this year. He believes that the band members are ambassadors of Concord High and need to attend every performance. Fundraising should involve the student not just the parents to enhance their ownership of the band. He wants to create as many opportunities for performance for the students as possible including concert and chamber ensembles and such things as woodwind quintets along with the regular performances. TREASURER’S REPORT: Liz Poole, the “money mom”, presented the budget to the membership. Everyone received a seven page budget which was itemized and showed the band expenses by month. She will be making fair share updates via e-mail to all the parents as their status changes. The final balance in the checking account was $1864.41 as of July 31 st. The August expenses were shown itemized as $19,062.60. She emphasized the need to make the participation payments as soon as possible and the importance of participating in the fundraisers. The band jackets have all been dry cleaned and the bibs are to be dry cleaned by the individual students after they are fitted. Please use Youngs Cleaners who are giving us a deal at $3. Karen Griggs made the motion to accept the budget, second by Karen Kaser Odor , all were in approval. BAND CAMP: Karen Kaser Odor explained where payments were to be made in the drop box in the band room using the envelopes provided above. Forms needed to be filled out for band camp were included in the handout and Liz Poole was there to notarize the medical release forms. A skit was presented by two of the students showing the members what to wear and bring to band camp. Everyone is asked to bring one case of water to band camp to be used by the band at football games. Volunteer sign up sheets were pointed out hanging on the walls for food and help during the marching band season. The schedule for the camp was included in the handout. FUND RAISERS : Mike Poole and Julia Erdie presented the fundraisers that are set up and in need of chair persons. These were included in the handout. There will be a car raffle this year with the profits split between fair share and the general fund. If anyone has any new ideas, they are welcome! Mr. Greene mentioned a possible trip during the spring break. ADJOURNMENT: Principle Carla Black drew the door prize of $25 off the participation fee which was won by Carson Hamilton. Motion was made to adjourn by Karen Griggs, seconded by Karen Kaser Odor, all were in agreement. Date of next General Meeting: August 28, 2006 Kim Bost Chaperone chair
| Executive Board Meeting Minutes (pending approval) Concord Marching Band Booster Association Executive Board Meeting June 19, 2006 Present: Linda Aube, Carla Black, Kim Bost, Amy Coltrane, Diane Culp, George Culp, Julia Erdie, Ann Gluf, Karen Griggs, Terrie Johnson, Karen Kaser Odor, Susan Lambert, Tim Lambert, Shanna Martin, Mark Murphy, Mike Poole, Nancee Propst, Gloria Rucker, Janet Troutman Call to Order: Karen Griggs called the meeting to order at 7:05 PM Minutes: Karen Griggs Acceptance of Minutes: Motion to accept by Karen Kaser Odor, with second by Ann Gluf Treasurer’s Report: Janet Troutman June lease paid. Invoiced this week for buses used last year. Must be paid before we can reserve buses for this year. Old Business: Why didn’t board look at all staff? Received letter from April, appeared that she didn’t want to come back without more money. Letter on file. Why are we paying Rene $200 per week? Board had no contracts from last year to compare. This amount was agreed upon temporarily (3 days/wk) until new band director is named. There have been computer problems. All data from last year has been wiped out. Karen KO recommended that we check with Ruth Hoffman to see if we have copies of old contracts. Can guard practice even though there is no instructor? Yes, as long as they are chaperoned. Looking at having them practice at the same time as the percussionists are having practice. New Business: Need to consolidate forms, too many to deal with now. Need health form to stay separate. Funding Drum Major Camp: UNCC, July 5 - 9, must pay before attending, $50 at time of registration, $275 x 2 = $550 total. Band Camp: Dates: We have a home game on Aug 18, which was originally listed as last day of band camp. Last day moved to Thursday, Aug 17th. Parent Night and Zappa Snacks (fundraiser) will move to Thursday also. Food/Water: Karen KO will handle. May ask parents to each bring a case of water. Themes/Fun: Kids have asked that we have a theme for band camp, put some fun into it. Committees: Chaperones: Kim Bost is stepping down as Co-Secretary and will pick up Chaperone coordinator along with Gloria Rucker. Communications and Membership: Karen Kaser Odor Transportation: Amy Coltrane Uniforms: Mike Poole Pit Crew: Rick Odor Ways and Means Report: Fund Raising Ideas: Karen Grigg would like someone to take the lead for the Silent Auction. Would like to do after band camp, but before competitions begin...possibly September. Can use the Auxilliary Gym. Zappa Snacks still scheduled for the last day of band camp. Date of Next General Meeting: Looking at the possibility of moving meetings to Mondays Updating Communications: Karen KO will handle New Band Web Site: chsbands.org old website will still be available for 2 weeks Band Director Update: Per Ms. Black, we have a new Band Director, Mr. Austin Greene, pending board approval. Bio to be coming out soon to the new web site. Mr. Greene will decide on staff soon. Adjournment: Motion was made by Karen Kaser Odor to adjourn the meeting with second by Mike Poole. Terrie Johnson Secretary |
| Executive Board Meeting Minutes June 7, 2006 Present: Kim Bost, Terri Johnson, George Culp, Karen Griggs, Nancee Propst, Julia Erdie, Mark Murphy, Mike Poole, Jeff Street, Janet Troutman Personnel Discussion: Drumline practice will start next week, so board needs to decide salary for Renae White. Board agreed to the sum of $100.00 signing bonus, to be paid up front, Monday, June 12, 2006, and $200.00 per week starting Monday, June 19, 2006 for the previous week's work. This would include practice 3 times per week (Monday- Battery, Tuesday-Frontline, and Thursday-Both). This arrangement will be temporary through the summer months, or until a new director is named. Subject was brought up ref other staff. At this time there are no funds for additional staff. Hornline begins practice July 6th. Hopefully we will have a new director and will approach this subject again at that time. Motion was made by Jeff Street to accept the motion to offer Renae $200.00 a week, along with the signing bonus. Motion was seconded by Mike Poole. All members present were in favor. Next meeting will be June 19th at 7pm. Motion was made by Janet Troutman to adjourn the meeting with a second by Karen Griggs. Terri Johnson Secretary |
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